DOCUMENT CONTROL SPECIALIST
Downers Grove, IL 60515
Duration: 6 Months
Contract to Direct
Pay Rate Range: $23.00 – $28.00
Responsible for document control activities, including handling the flow of documentation to and from our clients.
Qualifications
• High School Diploma / GED
• Must have 1-3 years of project support, document control
• Must be detail orientated and be able to recognize priority of deliverables for processing.
• Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel and word.
• Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
• Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
• Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.
Responsibilities
• Document Management: Handle the creation, review, approval, revision, and secure archival of documents. This includes document naming, classification, metadata, revision and version control. Issuance of document transmittals and official records.
• Maintains project record keeping system; ensure that all records management/document practices are performance in accordance with requirements.
• Assists with monitoring, tracking, and reporting on the status of project documents and deliverables to ensure time, cost and quality metrics are in line with the approved project plans
• Establish, maintain, and enforce document control procedures for engineering and project documents. This includes managing naming conventions, revision control, file types etc.
• Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
• Ensure documents adhere to company formatting, revision, and quality standards.
• Communicate with clients, vendors, and engineering teams regarding document requirements and submission schedules.
• Work in multiple EDMS
• Have a working knowledge of email and be able to manage basic documents using Microsoft Office Suite.
• Operate copy machines and general office equipment.
• Assist with the preparation of client meetings, reserving conference rooms, coordinating refreshments, collecting, and compiling documents, drafting correspondence, etc
• Provide routine administrative services to engineering professionals working on a project team, including maintaining electronic documents from clients and suppliers.
• Other duties as assigned.
PREFERRED QUALIFICATIONS:
Associate or Bachelor’s degree
1 – 3 years of document control / project support experience in an engineering office or similar business environment
Experience with database entry or other Document Management Systems. Aconex is a plus.
Comprehensive understanding of engineering documents and deliverables and can file accordingly.
Experience with file sharing (downloading, uploading, zip files)
PHYSICAL DEMANDS:
Employee will be required to communicate in person, via telephone, email, video chat and software systems.
WORK ENVIRONMENT:
Employee will work in an office setting.
The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.