Project Assistant
Location: Kansas City, MO
Pay: $23.55 per hour
Benefits: Standard Medical, Dental, 401(k)
Summary
This position supports building maintenance and facilities operations by assisting the Project Manager and project team in providing administrative project information as requested. Responsible for general administrative support for company projects including:
Responsibilities
- Organize and maintain project files, filing system and project communications.
- Provide data entry for projects.
- Track status of projects and produce monthly progress reports.
- Maintain tracking system for projects.
- Use MaintainX and ServiceNow to monitor, update, and track work orders, preventative maintenance, and service requests.
- Update record copies, engineering project documentation and changes.
- Provide information to facilitate questions regarding projects and prepare research information.
- Record minutes from Project Manager/team meetings.
- Answer phones and direct calls.
- Sort incoming mail.
- Collect and distribute client bills and invoices.
- Type memos, correspondence, reports and other documents as requested.
- Coordinate travel arrangements and any other internal services for various project needs.
- Prepare outgoing mailings and labels, including e-mail and fax.
- Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
- Schedule and set-up client interviews, presentations and other meetings as requested.
- Order and maintain supplies.
- Update the project calendar and roster.
- Assist in clerical needs on projects.
- Maintain data entry of project contact list and project execution plans.
Qualifications
- Bachelors degree recommended. High School Diploma/GED Required. Applicable experience may be substituted for education requirements.
- Applicable office/clerical experience
- Proficient in Microsoft Word, Excel, Access and PowerPoint required.
Candidates must be legally authorized to work permanently (i.e., without time limitations, without restrictions or without need for work sponsorship) in the country where this position is located.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these characteristics.