Project Accounting and Procurement Tech
Rio Rancho, NM (On-site)
Benefits: Standard Medical, Dental, 401(k)
Pay Range: $20.00 /hr. – $24.52 /hr.
Summary: In this role, you will provide accounting, procurement, and administrative support while coordinating purchase requisitions, purchase order tracking, receipting of goods and services, account monitoring, expenditure reporting, and financial recordkeeping activities utilizing the City's Infor, CentralSquare NaviLine enterprise resource planning (ERP) system.
Responsibilities:
- Create and submit purchase requisitions through the City of Rio Rancho's Infor, CentralSquare NaviLine system.
- Verify account coding, project numbers, budget availability, and supporting documentation prior to requisition submission.
- Monitor approval workflows and track requisitions through purchase order issuance and payment processes.
- Receive, review, and reconcile goods and services against purchase orders and vendor invoices.
- Maintain procurement, accounting, contract, and financial records in accordance with City and internal requirements.
- Track departmental expenditures, monitor account balances, and assist in budget management activities.
- Prepare routine and ad hoc financial, purchasing, expenditure, and budget reports for project management and client representatives.
- Assist with invoice review, payment documentation, accounts payable support, and financial reconciliations.
- Research and resolve discrepancies involving purchase orders, invoices, receiving documents, and account coding.
- Support budget tracking, expenditure forecasting, and year-end financial activities.
- Assist with audits, compliance reviews, records requests, and contract documentation activities.
- Coordinate with vendors, suppliers, City staff, and internal personnel regarding procurement and financial matters.
- Develop, review, and maintain spreadsheets, reports, correspondence, and other business documents using Microsoft Office applications.
- Learn and effectively utilize CentralSquare NaviLine and other financial management systems to support operational requirements.
- Work safely by adhering to established safety procedures and applicable company policies.
- Maintain complete and accurate records in compliance with federal, state, local, client, and internal requirements.
- Establish and maintain effective working relationships with internal and external stakeholders, including client personnel, vendors, suppliers, contractors, and coworkers.
- Perform other duties as assigned in support of project operations and departmental objectives.
Qualifications:
- High school diploma or GED.
- Minimum one (1) to three (3) years of experience in accounting, bookkeeping, purchasing, accounts payable, project controls, or related administrative support functions.
- Experience working with financial management systems, ERP software, or related accounting applications.
- Knowledge of accounting principles, financial recordkeeping, and procurement processes.
- Strong analytical, organizational, and problem-solving skills.
- Digital literacy including Microsoft Word, Excel, Outlook, and related business applications.
- Strong written and verbal communication skills.
- Ability to prioritize multiple assignments and meet deadlines.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently while maintaining effective working relationships with stakeholders.
- Valid New Mexico Driver's License.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these characteristics.