Financial Assistant
Location: Tucson, AZ (on – site)
Hourly Pay: $21-25/hour
Benefits: Access to health benefits, 6 paid holidays
Company Overview:
We challenge what is currently accepted to shape innovative and lasting solutions for tomorrow.
Join a collaborative facilities team in Tucson, AZ as a Financial Assistant, supporting a large facility management portfolio. This position reports to the Program Manager responsible for overall facility management service delivery.
Job Description:
- Maintain office services by assisting with processing vendor invoices and preparing comprehensive invoicing to the client
- Organize office operations and procedures, control correspondence, and maintain filing systems
- Submit purchase requisitions and order office supplies; perform general clerical functions
- Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends
- Support financial objectives by assisting with annual budget preparation, scheduling expenditures, analyzing variances, and initiating corrective actions
- Assist with operational requirements by scheduling and assigning work orders to technicians using a computerized maintenance management system (CMMS)
- Handle a wide range of administrative and executive support tasks with minimal supervision
- Maintain organization, flexibility, and attention to detail in a fast-paced environment
- Manage relationships with vendors, service providers, and landlords, ensuring accurate invoicing
Required Qualifications:
- High school diploma or GED
- Strong communication and diplomacy skills
- Highly organized with strong attention to detail and ability to identify errors
- Strong numerical, organizational, and time management skills
- Interest in business operations
- Proficiency in Microsoft Word, Excel, and Outlook
- Ability to enter data into computerized management systems and generate reports
- Experience or background in accounting and/or finance functions
- Strong analytical skills
- Ability to pass required background clearance
Preferred Qualifications:
- Associate’s degree or higher in Business Administration or Accounting
- Familiarity with accounting procedures
We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these characteristics.