Talent Acquisition Specialist
Pasadena, TX (On-site)
Benefits: Standard Medical, Dental, 401(k)
Pay Range: $22.00 – $26.00
Summary: As a Talent Acquisition Specialist, you will collaborate closely with our team on site and Talent Acquisition Recruiters to track and ensure candidates’ pre-employment requirements are completed and within compliance, schedule and conduct pre-employment health screens, coordinate new hire orientation, and prepare new hire packets.
● As a Talent Acquisition Specialist, you will support with a primary focus on onboarding, candidate processing, compliance tracking, and hiring support activities.
● This is an administrative role with limited recruiting responsibilities. Successful candidates are organized, adaptable, customer-service focused, and able to thrive in a fast-paced environment.
● PRIOR RECRUITING EXPERIENCE IS NOT REQUIRED.
Qualifications
• High school diploma or equivalent.
• 4+ years of administrative, customer service, or related experience in a fast-paced environment.
• Demonstrated history of stable employment and reliability.
• Microsoft Office (Outlook, Excel, Word, PowerPoint, etc.)
• Ability to occasionally travel (EX: job fairs, site visits, training, etc.)
• Must be comfortable conducting health screens and following HIPPA guidelines.
• Must be comfortable working with medical PPE and maintaining a sterile environment.
• Strong attention to detail and organizational skills to coordinate and manage multiple onboarding processes simultaneously.
• Excellent communication (verbal and written) and interpersonal skills to create/maintain rapport with hires and team members.
• Adaptability and flexibility to accommodate the diverse needs and backgrounds of new employees.
• Ability to meet deadlines and expectations under high pressure situations.
Responsibilities:
• Providing necessary information and resources to facilitate a successful transition for new employees and ensuring a smooth onboarding process.
• Scheduling and conducting in office onboarding/processing and coordinating new employee orientation sessions on site.
• Serving as a point of contact for new hires, addressing their questions and concerns and managing the onboarding process.
• Collaborating with the Talent Acquisition team and site to ensure seamless transition for hires
• Monitoring candidates’ progress of required tasks related to the hiring process (background checks, drug screen, health screen, I9 compliance, E-Verify compliance, employment paperwork, site specific requirements).
• Facilitating the completion of new hire paperwork, including employment contracts, benefits enrolment, and other necessary documentation.
• Ensuring completion of paperwork and following all legal and administrative compliance when onboarding candidates.
• Performing administrative duties such as: data entry, communicating with site and candidates via email/phone, filing, scanning/copying, and scheduling.
• Updating Applicant Tracking System in real time with candidate information and interactions.
• Other duties as assigned.
PHYSICAL DEMANDS
● Work will be in a general office environment with occasional work in an industrial location.
● Employee will be required to adhere to large amounts of standing, walking, bending, squatting, sitting and occasional lifting.
● May be required to pick up, lift, carry and move up to 50lbs.
● The above description covers the fundamental responsibilities of the position. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to any of these characteristics.